Hiring a private investigator can feel like a big step, especially when you’re searching for answers you can’t find on your own. Whether it’s for a personal matter or a legal case, knowing how to choose the right investigator can make all the difference.
It’s not just about finding someone with the skills; it’s about working with someone you can trust to get the facts, handle things professionally, and keep you informed along the way. In this step-by-step guide, we’ll walk you through everything you need to know to hire the right private investigator.
What Does a Private Investigator Do?
Before you hire a private investigator, you should know exactly what they can and cannot do. Many private detectives have experience in law enforcement, military intelligence, or even the legal field. Many of the tasks that a private detective does as a self-employed person are similar to tasks that police or lawyers might do. There are times when police or civil action would be better.
Private detectives find people, acquire information, and find evidence for personal or corporate use. They follow state rules and protect constitutional rights at work. Some of the things that these investigations do include using surveillance to find biological parents, missing people, and cheating partners.
They are not allowed to make arrests, even if they witness a crime. However, their findings can usually be used in court as long as they follow the law to the letter.
How to Hire a Private Investigator: 7 Steps to Find the Best One!
When you’re thinking about hiring a private investigator, it’s essential to take a few steps to find the right professional for your case. Let’s go through each step to help you locate the best private investigation company for your needs.
Step 1 – Understand the Scope
They offer various services, from tracing missing persons to gathering financial records or even conducting surveillance away from the home. Each private detective differs in specializations, including anything from corporate investigations to personal matters regarding divorce cases or child custody. It gives you ease of time and effort if you know exactly what investigative services you need beforehand.
For example, suppose you need an investigator to conduct a corporate fraud case. In that case, hiring a private investigator with continuous infidelity detection experience may not be ideal. Being in a position to articulate your needs will help you concentrate your efforts on securing the services of a licensed private investigator with relevant experience.
Step 2 – Define the Purpose
Once you have nailed down what kind of investigation you are after, then you need to define your goals more concretely. Here are a few questions to ask yourself:
- Is your case commercial or personal?
- Are you seeking to record information about someone or something that has occurred?
- Do you face immediate danger, such as stalking or being threatened?
- Is undercover surveillance or travel involved?
Being clear on these will help the private investigation company evaluate whether they can help in your case.
Step 3 – Start Your Search
Your search for a good private investigator starts with referrals. Speaking with your attorney can be a good place to start as they often have investigators they have worked with in the past.
Those who have not received a referral should search online to determine locate a reputable investigator with solid reviews from past customers. Most private detectives host professional websites detailing their services, areas of specialization, and qualifications. Search for licensed private investigators in the area where you need assistance that have experience with your type of case. It’s always better to hire someone local if your case involves surveillance or on-the-ground work.
Step 4 – Dig into Their Background
More importantly, in addition to experience, the professional investigator should hold proper certifications and education. Many private investigators hold degrees in criminology, criminal justice, and related fields. Further, certifications such as CFE (Certified Fraud Examiner) or CPP (Certified Protection Professional) prove their qualifications.
And feel free to inquire about their background during your initial consult. It’s great to know if they are qualified and certified because that would provide confidence that they are professionals who can handle your case with expertise.
Step 5 – Double-Check References
It is good if a private investigation company says it can achieve what sounds like an impossible feat, but what have past clients said about it? Check their reviews on multiple platforms such as Google or Yelp, then ask the investigator for references and make sure to follow up with them. Solid references should come from credible sources such as district attorneys, law enforcement officials, or respected local attorneys.
Don’t accept the investigator’s personal friends or coworkers as references. Instead, look for past clients who can vouch for the investigator’s ability to gather evidence and handle cases professionally.
Step 6 – Ask for Proof of License
You need to hire a licensed investigator. Licensing is different in every state, and most states make it obligatory for private detectives to file a valid license so that they can start practicing. You can check their licenses on your state’s licensing board.
In addition to verifying their license status, you should find out if any complaints or lawsuits are filed against them. This will save you from future headaches.
Step 7 – Watch for Red Flags
Last but not least, when dealing with potential investigators, watch for red flags. If an investigator is evasive about costs, won’t provide a clear contract, or isn’t willing to discuss his approach, take your business elsewhere. You need trust and transparency when sharing sensitive information, like financial records or personal legal documents.
If the investigator doesn’t project a professional demeanor or if you feel uncomfortable with him/her, it would be in your best interest to continue looking. There are many extremely good investigators; you are searching for one with whom you will feel confident working.
Steps to Follow After Hiring a PI
Once you’ve hired a private investigator, your involvement is crucial to ensure the case runs smoothly. Here’s what you should do:
Bring Photos and Useful Information
If your case involves tracking someone, bring photos, addresses, and any other helpful details to your first meeting. You can always provide additional information later if needed.
Establish Clear Communication Channels and Protocols
Have a discussion with the investigator regarding how often to expect updates, when and how you will receive a final report, and the best way to get in touch with them if you have questions or additional information.
Be Honest and Open
Expect questions throughout the process. Always be transparent, even if the information is uncomfortable. Providing accurate details keeps the investigation on track and avoids complications.
Clarify Payment
Discuss the payment structure upfront, including hourly rates and any extra fees like travel. Remember, you’re paying for their time and expertise, not guaranteed results.
Final Tip: Don’t ask the investigator to break the law
Keeping things by the book is essential. Don’t ever ask your investigator to do anything illegal as breaking the law or stepping over the line can jeopardize both your case and the investigator’s license, not to mention could possibly land you both in trouble with the law. Trust the process.
Mistakes to Avoid When Hiring a Private Investigator
Hiring a private investigator can be an important decision, but making a few common mistakes could harm your case. Here’s how to avoid the most common pitfalls.
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Not Meeting the Investigator in Person
One of the biggest mistakes is hiring a private investigator without meeting them in person. While a phone call or email might seem convenient, an in-person meeting allows you to see how they conduct themselves and assess their professionalism. If they have an office, it’s a good sign they’re established and serious about their work.
If meeting in person isn’t possible, consider a video call. You’ll still get a better sense of their personality and how they’ll handle your case.
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Choosing Based on Price Alone
While saving money is tempting, hiring the cheapest investigator often leads to disappointment. A low-cost PI may lack the skills or resources needed for more complex cases, like digging into financial records or tracking criminal history. Paying a bit more for quality often means better results and fewer surprises later on.
It’s better to invest in someone with the right expertise upfront rather than risk wasting time and money on a less experienced PI.
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Not Asking About Subcontractors
Some agencies hire subcontractors, meaning you might not know who’s actually working on your case. This lack of control can lead to inconsistencies or poor results. Always ask whether the investigator will handle your case personally. You want someone who’s hands-on and directly involved in your investigation from start to finish.
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Skipping the Credential Check
Always check a private investigator’s credentials before hiring. They should have a license, and you can easily verify this through your state’s licensing board. Ask about their qualifications and certifications to make sure they have the right experience for your specific case.
Licenses and certifications are easy to check, and doing so ensures you’re working with a professional who can legally and effectively handle your investigation.
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Ignoring Client Reviews
Client reviews offer a glimpse into how the investigator operates. Look beyond the testimonials on their website and check independent review platforms. Positive feedback from real clients can build confidence, while negative reviews can help you avoid potential problems.
Pay attention to how the investigator responds to criticism—it’s a good way to assess their professionalism. Ignoring reviews can leave you unaware of issues that may arise during your case.
The Costs of Hiring a Private Investigator
Hiring a private investigator can be an investment, and costs can vary based on the complexity of the case and the investigator’s experience. Here’s a general breakdown of pricing:
- Hourly Rates: $40 to $200, depending on the nature of the investigation.
- Flat Fees: For complex cases, PIs may charge a flat fee ranging from $500 to $5,000.
- Additional Costs: Travel fees, equipment use, and court appearances may incur additional charges.
Make sure to have a clear understanding of these costs during your initial consultation so there are no surprises later on.
Do You Need a Private Investigator?
If you’re at a point where you’re stuck and need answers, hiring a private investigator can help. Maybe you’re dealing with a personal matter like infidelity, a legal dispute, or a business issue that needs discreet attention. Private investigators are skilled at uncovering details that others might miss, giving you the information you need to make important decisions.
But not all investigators are the same. It’s important to choose someone who not only has the experience but also makes you feel comfortable and confident in their abilities. Don’t rush the process—take the time to find the right fit for your needs.
If you’re considering hiring a private investigator, San Diego Private Investigations is here to help. Give us a call at (619) 494-2243 for a free consultation, or visit us at 3130 Fifth Avenue Suite 6, San Diego, CA 92103. Let’s talk about your situation and how we can assist.
